How To Print Outlook Email

A paper copy of your email or attachment is often required: quotations, invoices, contracts, arts, and so on. Microsoft Outlook’s built-in features fulfill up to 80-85 percent of standard tasks in this area – the app allows you to quickly work with printing emails/attachments.

Printing messages and attachments from Outlook can be done manually (Ctrl+P), from context and drop-down menus, from the Quick Access Toolbar, or automatically (by creating Outlook rules). The rule will only print to the default printer if you choose ‘Quick Print’ from the context menu. You can customize printing attached files in Outlook Print Options – and Outlook can print them along with messages, as well as by quick options. However, the default printer seems to be the only target instance for all your attachments.

If your file is zipped, you must first save and then open it before printing.

Outlook allows you to print several emails and attachments.

Outlook helps you to print several messages at once:

Simply pick your messages from the folder, right-click on your selection, and then left-click on ‘Quick Print’ to send your messages to the default printer.

Alternatively, you can press Ctrl+P or go to the Outlook menu File-> Options-> Print –> Print Options – and choose your printer, style, pages, number of copies, and so on.

If you allow the ‘Print attached files…’ setting (see above), your attachments will also be printed – but only to the default printer and all files, with no exceptions.

Printing several attached files without sending messages or opening them is not allowed in Outlook.

You can print single attached files by selecting ‘Quick Print’ from the drop-down command list available with the attachment icon in the opened message or in message preview in the reading pane (if enabled).

Outlook rules allow you to automatically print all or designated messages (with attachments, if enabled) – in the Inbox (incoming) and Outbox (outgoing), and only to your default printer.

To create an auto printing rule, please do the following: – click the down-pointing triangle next to Rules on the Home ribbon tab; – select ‘Create Rule’; – turn to ‘Advanced Options’;

– Allow and customize your conditions (the filter).

– Click Next and select ‘print it’ from the available actions; – Finish and save your guideline.

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